# O&M Manuals

Build closeout manuals from the submittals you already issued, without rebuilding the equipment list.

Closeout is usually a scramble: months after the submittals went out, someone rebuilds the same equipment list from memory to assemble the O&M manual. Here the manual starts from the submittal you already issued, equipment included.

![An O&M manual's recipe: closeout sections ahead of the equipment chapters](https://submittalkit.com/static/images/help/om-manuals-recipe.webp)

## Create one from an existing submittal

1. Open the action submittal that covers the equipment.
2. In **Linked submittals**, click **Create O&M Manual from this submittal**.
3. Adjust the name (it defaults to the submittal's name plus O&M) and pick a closeout type: O&M Manual, Warranty, or Record Documents.
4. Click **Create**.

The manual shares the submittal's equipment list live: one list in both packages, and a change made in either shows up in both. Approved substitutions made during review are already in the manual with nothing retyped. The link between the two stays visible on both pages.

You can also create a manual from scratch on the Submittals tab; pick a closeout type in the [New Submittal form](/help/create-a-submittal) and scope [equipment](/help/choose-equipment-scope) into it as usual.

## Built for turnover

A manual is a submittal with a closeout recipe, so everything works the way you already know. The standard O&M template opens with cover, transmittal, and table of contents, then Equipment chapters that collect each item's datasheets and manuals, and it carries the [section roles](/help/configure-sections) closeout asks for:

- **Warranties** for guarantees and warranty letters.
- **Testing & Commissioning** for startup and test reports.
- **Emergency Contacts** and **Competent Persons**, generated from your [personnel roster](/help/personnel-and-certifications) with the people you check off.
- **Company Policy Documents**, pulling in reusable PDFs such as your safety manual.

Add, reorder, or rename sections exactly as on any submittal.

## Name, compile, issue

Manuals follow their own name format, set by admins under **Settings > Numbering & review** with the same tokens as submittal numbers; see [Submittal numbering](/help/submittal-numbering). [Compile](/help/compile-a-submittal) produces the same bound, bookmarked PDF, and Mark as Submitted [issues a revision](/help/issue-a-revision) onto the log like any other package.

> Create the manual early and let it ride the shared equipment list all job long. At closeout, you compile instead of scramble.

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Submittal Kit · Submittals · Updated 2026-08-15
Canonical: https://submittalkit.com/help/om-manuals